AdeptHMS ensures full compliance with HIPAA standards to maintain the highest levels of data
privacy and security.
We employ a comprehensive set of protocols to meet the stringent requirements and safeguard
sensitive healthcare information.
HIPAA Safeguards
Administrative Safeguards
Access Control Policies: Implement strict policies that
control who has access to Protected Health Information (PHI).
Employee Training: Ensure that employees are trained on
HIPAA regulations, data privacy, and security best practices.
Contingency Planning: Develop and maintain contingency
plans for data breaches or system failures, including data backups and disaster recovery
plans.
Regular Audits and Monitoring: Conduct periodic audits
to ensure compliance and monitor systems for unauthorized access or breaches.
Technical Safeguards
Encryption: Encrypt PHI both at rest and in transit to
protect it from unauthorized access.
Audit Trails: Maintain detailed logs of access and
activity in systems handling PHI to detect potential security incidents.
Automatic Logoff: Implement automatic logoff mechanisms
after a period of inactivity to prevent unauthorized access.
Data Integrity Measures: Use data integrity tools to
ensure that PHI is not improperly altered or destroyed.
Physical Safeguards
Controlled Facility Access: Ensure physical access to
buildings, workstations, and servers is restricted to authorized personnel.
Workstation Security: Secure workstations to prevent
unauthorized access to PHI.
Disposal of PHI: Follow proper procedures for securely
disposing of paper records and electronic media that contain PHI, such as shredding or
using certified data-wipe software.
Business Associate Agreements (BAAs)
Contractual Obligations: Enter into BAAs with
third-party vendors that handle PHI, ensuring they comply with HIPAA regulations.
Due Diligence: Perform due diligence when selecting
vendors to ensure their compliance with HIPAA.
Incident Response Plan
Breach Notification: Have a formal process in place for
responding to data breaches and notifying affected individuals and authorities in
accordance with HIPAA requirements.
Incident Investigation: Investigate any potential
breaches or violations and take corrective actions immediately.
Regular Updates and Patch Management
System Updates: Ensure that software and systems
handling PHI are regularly updated to address security vulnerabilities.
Patch Management: Implement an automated or regularly
scheduled patch management process to close security gaps promptly.
Access Control Policies: Implement strict policies that control who has access to Protected Health Information (PHI).
Employee Training: Ensure that employees are trained on HIPAA regulations, data privacy, and security best practices.
Contingency Planning: Develop and maintain contingency plans for data breaches or system failures, including data backups and disaster recovery plans.
Regular Audits and Monitoring: Conduct periodic audits to ensure compliance and monitor systems for unauthorized access or breaches.
Encryption: Encrypt PHI both at rest and in transit to protect it from unauthorized access.
Audit Trails: Maintain detailed logs of access and activity in systems handling PHI to detect potential security incidents.
Automatic Logoff: Implement automatic logoff mechanisms after a period of inactivity to prevent unauthorized access.
Data Integrity Measures: Use data integrity tools to ensure that PHI is not improperly altered or destroyed.
Controlled Facility Access: Ensure physical access to buildings, workstations, and servers is restricted to authorized personnel.
Workstation Security: Secure workstations to prevent unauthorized access to PHI.
Disposal of PHI: Follow proper procedures for securely disposing of paper records and electronic media that contain PHI, such as shredding or using certified data-wipe software.
Contractual Obligations: Enter into BAAs with third-party vendors that handle PHI, ensuring they comply with HIPAA regulations.
Due Diligence: Perform due diligence when selecting vendors to ensure their compliance with HIPAA.
Breach Notification: Have a formal process in place for responding to data breaches and notifying affected individuals and authorities in accordance with HIPAA requirements.
Incident Investigation: Investigate any potential breaches or violations and take corrective actions immediately.
System Updates: Ensure that software and systems handling PHI are regularly updated to address security vulnerabilities.
Patch Management: Implement an automated or regularly scheduled patch management process to close security gaps promptly.
